Procurement Opportunity – Digital Evidence Management System for Gatineau Police Service – Webcast to Reveal Details on $100K+ Request for Proposal
October 24, 2012

Thursday, November 1 at 1 PM EST
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As part of CATA’s monthly Public Safety Perspectives webcasts, we are pleased to announce that October’s live broadcast will feature Inspecteur Benoit Charron, Pratiques policières et technologies de l'information for the Gatineau Police Service, who will reveal details on a soon-to-be released Request for Proposal (RFP) for the acquisition of a system to manage all digital evidence collected during the course of an investigation.

This project has an estimated budget of more than $100,000 CAD and the closing date for submissions will be in early December, with the winning bid determined later that same month.

“Specifically, we are seeking to procure a complete, integrated solution that will equip two new interview rooms, five interrogation rooms and two breathalyzer rooms,” says Inspecteur Charron. “We will be seeking to acquire not only the needed hardware, but also require a software solution that manages the multimedia files and adheres to and enforces our internal disclosure practices.”

The webcast takes place on Thursday, November 1 at 1 PM EST. Inspecteur Charron will provide an overview of the Department’s needs, identify the process for submitting a bid, and conclude the one-hour session by answering any questions from those in attendance.

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While the official RFP will provide greater details, below are some of the key criteria being sought for the system. 

Interview Rooms

·              -Officers can start/stop/pause the interview from any PC on the network

·              -Officers can watch the interviews live from any PC on the network

·              -Officers can utilize a wall-mounted touch panel PC (Win 7) to start/stop the interview

·             - Officers can lock the wall-mounted touch panel during an interview to prohibit other officers from stopping the recording

·              -Officers can create bookmarks during the video to capture notes, events and to easily jump back to that portion of the interview

·              -Officers can initiate privacy controls during the interview (turn off audio, video or both while continuing to record)

·              -Interviews can be recorded in multiple locations however all video files are transferred to a centralized digital evidence management system

·             - Completed video files are automatically transferred into the centralized Digital Evidence

·              -Management system (no manual intervention required)

·              -Video is recorded in a non-proprietary .MP4 format with H.264 compression

·              -System supports both IP and analog cameras

Interview Management System

·              -All videos must be accessed through and managed by a secure web application

·              -System must be accessible using an industry standard web browser from any computer on the police network

·             - System must allow users to organize interviews into cases. Investigators can retrieve a case and view all evidence associated with that case

·              -System must provide ability to import and manage industry standard video (MPEG, MP4, AVI), audio (WMA, WAV, MP3) and image (JPEG, PNG, GIF, BMP, TIFF, RAW) files formats, and the associated metadata

·              -Interview video must be streamed to the desktop to minimize network bandwidth

·              -System must provide security for restricting access to the evidence. User and group privileges are configurable to meet the needs of the department

·              -Users cannot access cases unless they have been given specific rights and privileges.  Cases can be further restricted to specific individuals only

·            -System security can be configured to match the organizational structure of the Department (e.g. Patrol, Homicide, Special Victims, etc.).

·              -System must integrate with Active Directory for user management and permissions

·              -System must apply a secure hash to all evidence management in the system to protect against tampering

·              -System maintains a comprehensive chain of custody for all digital assets: the chain of custody report documents each time a file is accessed, by what user, what action(s) are performed, date, and time

·              -Evidence can be burned to DVD using an integrated robotic DVD burner.  The system should support burning photos, video, and audio files to the same disk.

·              -The robotic DVD burner must automatically print a color label that includes the agency name, date burned, officer who burned the DVD, name of the subject, disk number (1 of 2, 2 of 2), and case number

·              - A media player must be included on the disk that does not require installation on a computer.

·              -Evidence files can be achieved and purged using the system administration functions in the application software

Download the September Webcast Now!

Visit the Public Safety Perspectives website to download an MP3 recording of last month’s webcast on the  3D Indoor Tracking & Location Showcase and 6th Annual Interoperability Workshop, featuring Division Commander Andrew Kostiuk of Toronto Fire Services, and Lance Valcour, Executive Director for the Canadian Interoperability Technology Interest Group (CITIG).